Salt Lake City Public Library : Meeting Rooms

The City Library: Library Journal's Library of the Year 2006

Meeting Rooms

Meeting Room Guidelines

A variety of meeting rooms are available free of charge throughout the City Library System. Rental and service fees may apply for conferences, large events, private meetings, and after-hours events (see fee schedule and/or rental rates). Information packets are available at any branch location and at all Main Library service desks. Applicants may also request an application via e-mail (send your request to reservations@slcpl.org), fax, or postal mail. Information and applications may also be printed from the links below.

Due to high demand for meeting spaces, please submit applications at least two weeks prior to your first scheduled event. Please allow at least three to five business days to process your application. Inquiries regarding space availability at the Main Library can be made Monday-Friday, 9:00 a.m.-5:00 p.m. through the Community Affairs Department (801-524-8218). For branch locations, contact the branch during regular library hours.

Applications will be accepted beginning May 15 (for July through December dates) and November 15 (for January through June dates). Applications expire June 30 (for meetings held January through June) and December 31 (for meetings held July through December). Applicants who are meeting at the Main Library and have a current application on file may add additional meeting room dates provided it is for the same general purpose, or make changes to a reservation by submitting a request in writing or by e-mail at reservations@slcpl.org.

Please carefully review the policy information and rental rates. For branch meeting rooms, submit your completed and signed application to the branch where you wish to meet. Incomplete applications may result in a processing delay.

FOR MAIN LIBRARY MEETING ROOMS, SUBMIT YOUR COMPLETED, SIGNED APPLICATION VIA

Fax

801-322-8194 Mail

In person

Fifth floor Reception Desk or first floor Welcome Desk

FURNISHINGS AND EQUIPMENT

Provide as much detail in your application as possible regarding furniture and audiovisual needs, room setup, and technical assistance (see list of meeting rooms for sizes, capacities, available furnishings and equipment).
PARKING

The Main Library does not provide free parking. Validations may be purchased from Diamond Parking; call 355-6699.
PAYMENT

Payment is due two weeks prior to the event.
You may not charge an admission fee or registration fee or take up a collection for entrance or participation unless you are paying a rental fee. You may not sell any materials or collect any other fees, charges, or donations without prior written approval by library administration.

Directional and promotional signs are subject to prior approval by a designated library staff member one week before the event. Authorized promotional posters and flyers may be placed directly outside of a meeting room for the duration of your event. Only library staff may post signs; unauthorized signs will be removed. At no time may materials be attached to walls, windows, doors, or furnishings. The library can distribute and/or post flyers throughout the library system announcing your event pending approval from the Community Affairs department. You may drop off the flyers at the Reception Desk on the fifth floor of the Main Library.

Printable version of Guidelines

Approved Event Caterers Meeting Room Information and Applications